The lethal spread of Coronavirus has taken a severe impact on every event organizer across the world. On 25th January 2020 where the time Malaysia is still safe, we got a call from our Denmark client and received bad news. The APAC events for 6 locations had to be cancelled due to the COVID-19 pandemic. Since then, the ACE team had raised awareness regarding the seriousness of the global issue. At the same time, we have been receiving inquiries and requests in the following weeks from our customers to move the event online. Without further due, we started to research and undertake a few measures in the testing times. We developed the virtual platform and survey around that could be helpful and supportive to deliver the necessary solutions to our network. 

Starting on the 18th of March, the COVID-19 pandemic following the Movement Control Order has forced the massive postponement and cancellation of events in Malaysia. As an event organizer, it is upset to see our hard work for every event planning being wasted in one second. It’s been an intense month for the ACE team. We talk with the Public Listed Companies (PLCs), Government Linked Companies (GLCs) & Corporates about our platform and how we can support them during this tough period. We also have the fast-track training for our employees to work on the virtual event and to ensure the work on schedule.

ACE’s vision is to be the Leading Event Management company in the region. We want to bring the best to make sure our clients stay connected to their customers/clients, while taking into account various factors, to ensure the safeguard the participants and keep the social distancing, as well as following the Standard Operating Standards. After taking much consideration and time-to-time modification, we have come out with the most effective solutions to pivot the event online! In conjunction with Hello Virtual Event, ACE has launched the virtual event platform in late March. We appreciate every informative suggestion from the experts in different industries. ACE is now confident to uncover the event roadmap of our virtual events! 

Roadmap:

1.  VIRTUAL ANNUAL GENERAL MEETING (APRIL 2020)

Annual general meeting (AGM) is a yearly meeting for a listed company to present the company’s annual report and performance. The shareholders are given the opportunities to meet the board of directors, and raise their questions/comments on the company performance in order to have room for improvement for upcoming years. 

The coronavirus pandemic has an outbreak and brings everyone in shock with the following of the Movement Control Order (MCO) announced by the government, which has also indirectly affected the call of the annual general meeting (AGM) in view of having limited people in the same venue. The authorities – Securities Commissions (SC) has given the instruction to restrict the mode of holding AGM, which virtual AGM is allowed but only limits to 8 pax in the broadcast venue. Thus, with this limitation of the number of pax in the broadcast venue, ACE has brought up the opportunity with the collaboration to partner up with Hello Virtual Event, we have successfully held the FIRST-ever Virtual AGM in Malaysia for Ranhill Holdings Berhad at 21st April 2020 that was originally scheduled on 21st March 2020. This was a great success as it was a brand new experience to move the physical AGM to virtual AGM.

You can know more through The Star Reference Link: https://www.thestar.com.my/business/business-news/2020/04/22/ranhill-gets-good-response-to-first-virtual-agm

With our fully hybrid features, the AGM is taking place exclusively online via the live webcasting platform with video and audio broadcasting. You can include the conference call and online voting session. The shareholders can participate worldwide while any interaction and communication are conducted remotely, transparently, and securely. Remarkably, you do not have to worry about any on-site issue! We provide a professional set up on-site to ensure the highest quality content, visual and audio.

Without any disappointment, we have received many good responses to our works. It’s not the end! Since the first successful virtual AGM, we have built much trust from the marketers. With a proven statement, we reached our peak season in June 2020 as we have organized 70 AGMs for numerous Malaysia listed companies. They are Sime Darby Plantation Berhad, Genting Berhad, S P Setia Berhad, Mah Sing Group Berhad, etc. 

Guess what? Few days ago, we won the Most Number Virtual AGM within one month, recognised by the Malaysia Book of Records! Our hard work is paid off and let’s celebrate this signature moment with ACE. Of course, we truly appreciate every one of your confidence in us and allow us to be part of the journey!

2.  VIRTUAL CONFERENCE (JUNE 2020)

Together with Bursa Malaysia Berhad and CGS-CIMB Securities Sdn Bhd, we have launched our FIRST-ever virtual conference, the Shariah Investing Virtual Conference 2020 (SIVC 2020), themed “Shariah Investing and Socially Responsible Investing: Meeting at the Midway” at 17th June 2020. The conference had invited 14 speakers and successfully attracted over 1,300 participants from more than 8 countries. With more collaboration with Bursa Malaysia, we have brought out a series of fully virtual Invest Malaysia Kuala Lumpur 2020 (IMKL 2020), including Virtual Series 1: Economic Recovery: Policies & Opportunities on 7th July and Virtual Series 2: Powering Malaysia’s Growth Engines on 20th July. Soon, we will be having Virtual Series 3: Economic Recovery, Infrastructure, Commodities, Technology, and 5G in September 2020.

We understand that the social events are now allowed to seat more than 250 pax, but depending on the capacity of the event halls. Nevertheless, the event organizers would be required to follow the standard operating procedures (SOP) to ensure social distancing. So, why not move your physical conference to a virtual conference? Similar to the webinar, the Virtual Conference can do more than that. You can engage more audiences from worldwide in a visually rich environment using interactive tools such as Personalized Registration for Security Login, Breakout Rooms, Networking Lounge, Document Sharing, and Video Recording. Any models and sessions that you can think of and want to put in your virtual conference, just one click away and we will help you to hit your goals!

Conclusion

Virtual events don’t have to be boring! Other than these, we do also work on Virtual Award Ceremony, Virtual Launching, Virtual Kick-Off Meeting and Virtual Webinar. Safety of our delegates and attendees are our foremost priority. In the absence of face-to-face events, virtual events are the best way to keep everyone excited to interact with each other. Stay tuned at our official website as we will keep you updated on our upcoming virtual events!

Wonder how the virtual platform works for your event? Please do not hesitate to contact us. The ACE Team is always ready to provide you with our expert service!

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